Sarasota County Supervisor of Elections
Public Records Policy
Pursuant to Florida’s Public Records Law, Chapter 119, F.S., it is the policy of the Sarasota County Supervisor of Elections to permit public records in the custody of the SOE to be inspected and copied by any person desiring to do so, at any reasonable time, under reasonable conditions, and under supervision by the custodian of the public records or records coordinator, absent an exemption to the contrary. At all times, the custodian or records coordinator shall provide safeguards to protect the content of public records from alteration and to prevent disclosure of those portions of public records that are exempt or confidential pursuant to Article 1, Section 24 of the State Constitution. A fee may be charged for supervisory assistance.
Florida law allows certain persons to request that an agency not publicly disclose specific identification and/or location information contained in its agency records. For more information on these exemptions, please refer to 119.071, 265.605 and 267.17 F.S. or other applicable statute. Eligible personnel may complete and download an Address/Identification Confidentiality Request for exemption here.
Requests for public records may be made in person, by phone, in writing or by email to firstname.lastname@example.org and will be handled in the order they are received.
Inspection of records may take place at the office where the records are maintained during normal business hours. Records will be made available as quickly as is practical after a request is made.
Please help us to be responsive to your request by asking for documents by title or with sufficient specificity so that we are able to correctly identify the requested records.
A request for copies of public records will require payment in full in advance. Cash is acceptable. Checks should be made payable to: Board of County Commissioners.
On-site Inspection of Records
The office will provide assistance free of charge except when the nature or volume of public records requested to be inspected, examined, or copied is such as to require extensive (in excess of 15 minutes) use of information technology resources or clerical or supervisory assistance, or both, including the time it takes to search for the records, remove exempt data, photocopy the record, redact, protect the records during inspection, and re-file the records. The requestor will be informed of the estimated time of completion and an estimate of the cost. A deposit in the amount of the estimated cost will be required to initiate the request.
Fees for Inspection and Copying of Records
Pursuant to section 119.07(4)(d), F.S., “If the nature or volume of public records requested to be inspected, examined, or copied…is such to require the extensive use of information technology resources or extensive clerical or supervisory assistance … the agency may charge, in addition to the actual cost of duplication, a special service charge, which shall be reasonable and shall be based on the cost incurred for such extensive use of information technology resources or the labor cost of the personnel providing the service that is actually incurred by the agency or attributable to the agency for the clerical and supervisory assistance required, or both.”
Media Price List
Single-Sided copy (8.5” x 11” – 8.5” x 14”) .15
Single-Sided color (8.5” x 11” – 8.5” x 14”) .25
Double-Sided copy (8.5” x 11” – 8.5” x 14”) .20
Double-Sided color (8.5” x 11” – 8.5” x 14”) .30
Wall Map (Color Matte Finish) $10.00
Wall Map (Color Glossy Finish) $15.00
Map (Color 11” x 17”) $ 4.00
Compact Disk $10.00